DIGITAL
TRANSFORMATION
& TECHNOLOGY

Organize and receive applications per year. Apply to faculties ordered by preference and type (new applicant, internal transfer, external transfer). Assess charges per preference and application type.

Collect applicant info: name, nationality ID, religion, photo, high school details, birth date, gender, contacts. Collect parent info. Attach certification files, birth certificate, military documents.

Specify required tests per faculty. Organize exam types (on-campus, TOEIC Online, Equivalent Certification) with related fees. Set exam dates and locations. Allow applicants to book, retry, or upload certification files.

Full workflow: apply → select preferences → documents review → waiting list → pre-accept → final accept → internal transfer → financial reject → original documents → ministry approval → withdrawal → dynamic transfer to high preference.

Archive all applicant documents electronically. Dynamic email notifications at each workflow step. Send user-defined emails to groups of selected applicants. Automate status notification emails.

Calculate admission fees per faculty and semester based on financial bylaws. Supports Cash, Bank Transfer, Fawry, Visa, Online Wallet, and QR Code payments.

Record all student data: basic, military, and contact. Manage enrollment of new and transfer students or historic data. Auto-enroll all students from one semester to another.

Manage transferred students and course equivalency. System suggests equivalent courses and credit hours. Calculates credit hours and sets student level. Auto-equates external courses from other universities.

Full course grading: create, manage, and authorize multiple courses. Post grades via authorized users. Import marks via Excel or individually. Clemency rules for failed students. Deans can hide or release results.

Track attendance per section activity. Restrict exam access based on absence percentage. Manage student punishment with reasons and type. Restrict system features per bylaws.

Offer courses per semester with quotas per level/specialization/faculty. Online registration with prerequisite, co-requisite, and credit validation. Add/drop/update courses. Bulk registration by employees.

Imaginary course registration with CGPA prediction. Virtual faculty transfer simulation. Auto course suggestions. Identify stumbling and outstanding students. Determine expected graduates. "My Courses" section for professors.

Deposit and refund via multiple payment methods and currencies. Accept, reject, or void deposit transactions. Transfer credit charges to student accounts. Exchange currency. Review deposits per financial bylaw.

Global, student, and auto charge assessment (debit or credit). Control rounds of charge additions. Review and approve/reject charges. Pay charges from student credit. Add penalty late fees per charge rules.

Define installment rules per charge and monitor student charges accordingly. Define withdrawal rules per charge and apply financial withdrawal based on those rules.

Define scholarship rules with discounts across multiple charge groups. Apply per academic regulation. Apply to all deserving students automatically. Void pending scholarships. System applies highest scholarship; falls back when ineligible.

Student account history, stop list, balance, financial statistics, transaction daily reports, bank branch, safe box. Billing reports: regulations, credit/debit charges, effective charges. Scholarship: effective discounts, history, daily reports.

Define available rooms and categories. Display all available rooms by category and gender availability for applicants, students, and employees.

Reserve rooms by gender availability. Display and manage a full list of all reservations with complete details.

Search reservations by name, gender, room type, and other parameters. View full reservation details and history.

Pay for reservations directly through the system. Auto-cancel any reservation if payment is not completed within a defined period.

Define available routes and transportation plans (e.g. Cairo–Qantra). Display all available trips and routes for students and staff.

Reserve seats on specific routes with flexible plans: monthly, by semester, or yearly — based on availability.

Search reservations by route name, plan period, and other parameters. View reservation details and full history of past reservations.

Pay for trips directly through the system. Auto-cancel reservations if payment is not completed within the defined period.

Define departments, modules, and file types (graduation certificates, images, etc.) inside each module. Map logical files to physical storage locations.

Upload files to specific file types and modules. Upload updated versions of existing files. Share files with system members or groups. Manage file borrowing and track return status.

Search uploaded files across the system. Admin defines user groups and assigns privileges: Read, Write, Full Control, or Share — to individual users or groups.

Duplicate content detection on upload. Create daily, monthly, and yearly retention plans that delete or move files after the period ends. Apply plans on department, module, file type, file group, or individual file level.

Create custom workflows for any process — withdrawal, registration, approvals, and more. Each workflow consists of linked stages (start, middle, endpoint) that connect based on decisions taken.

Assign managers to workflows. Managers assign tasks to employees. Employees can claim tasks from the pool, refuse and return to pool, or assign to a coworker.

Integrated with the notification system — employees are alerted when tasks are assigned. Auto-assignment when a position group has only one employee.

Each stage has a configurable estimated time — workflow ends automatically if exceeded. Decisions taken by employees automatically advance the workflow to the correct next stage.

Create a complete medical profile for every student and employee, including blood type and emergency contact numbers. Deploy medical templates to specific users or groups.

Track health history through doctor visits and medications — all saved in a full backlog with previous medical records and medication history over time.

Doctors add new symptoms, medications, and diseases linked to their treatments. System validates user input for health predictions. Generate patient health reports showing changes over time.

Notify users of upcoming doctor visits. Collect data and add to user history automatically. Provide provisions for doctors to quickly identify health issues from historical data.

Calculate expected graduating students per semester based on regulations, earned hours, semesters, and courses. Expected graduates update based on registration and test results.

Identify required courses needed for graduation. Determine courses that should be offered so expected graduates can complete their academic plans.

Export graduation certificates, statements, and course content reports. Define complementary courses required before graduation. Change student military status and add disclaimer status after graduation.

Assign students to advisors and co-advisors. Students can request or change their advisor. Faculty administration assigns global registration approval rules.

Advisors and co-advisors send messages to students individually or in groups. Advisors type notes to follow up on student progress. Track co-advisor interactions with students.

Advisors view transcripts, registration, grading, and schedules. Set registration approval requirements. Advisors can drop courses from students if permitted by faculty.

Advisors can delegate students to another academic advisor for a defined period. Co-advisor interaction with students is fully tracked and visible to the primary advisor.